1500 чел.
23.06.2026
2 min
Checked in June 2026. From 1 June 2025 the act of 20 March 2025 on assigning work to foreigners is in force. A work permit and a simplified work notification are filed by the employer only through the portal praca.gov.pl: paper and post are no longer accepted on this track. Below — what the company is obliged to do after the permit is issued and if the employee does not start.
The company sends the application only through praca.gov.pl. When the person has started work, a copy of the contract is also uploaded to the portal — within the time the law allows, not «when accounts get round to it». If the firm’s name or address has changed, or the employee’s job title has changed without a change of duties, that too must be reported. The deadlines are short, usually counted in days.
If the person does not start on time, is absent longer than the statutory threshold, or finishes early, the employer reports this to the voivode through the same portal. Otherwise the fine for the information duty is a guide of up to 5000 PLN — plus separate sanctions for illegal work, which after 2025 have become markedly tougher.
We do not handle HR fines after the fact. If the notification deadline has already passed, that is for an employment lawyer and the account on praca.gov.pl. We can help separately with the employee’s residence card: that is already their application, not the firm’s.
The work permit is filed by the company on praca.gov.pl. The residence card is filed by the employee themselves — this is an application «may they live in Poland», not «may they work». HR can gather documents from the firm, but they cannot log in and sign the application for the person.
From 27 April 2026 the card is accepted electronically only. If you take paper to the voivodeship office, it will not be considered.
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4 min
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6 min
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